Executive Virtual Assistant

Povides remote administrative support to executives or teams by managing tasks such as scheduling, email correspondence, data entry, and project coordination. They are highly organized, tech-savvy, and capable of handling multiple priorities to ensure smooth operations in a virtual work environment.

Part-Time

Remote

Description

The Virtual Assistant to the CEO is responsible for providing remote administrative and project support to ensure the CEO’s day-to-day operations run smoothly. This role is ideal for a highly organized, detail-oriented individual who excels in managing multiple priorities and tasks. The ideal candidate will be proactive, tech-savvy, and able to maintain confidentiality while delivering high-quality support across various functions. Strong communication skills and the ability to work independently are essential for success in this role.

Responsibilites

Administrative Support

  • Manage the CEO’s virtual calendar, scheduling meetings, appointments, and travel while effectively managing conflicting priorities.

  • Handle email correspondence, phone calls, and other communications on behalf of the CEO with professionalism and confidentiality.


Task and Project Management

  • Assist the CEO in managing tasks and projects by tracking deadlines, milestones, and progress to ensure successful completion.

  • Organize and prioritize tasks for the CEO, providing reminders and updates to keep them on track.


Document Preparation

  • Prepare and edit presentations, reports, and documents for meetings, ensuring accuracy and a professional standard.

  • Manage the CEO’s digital files, organizing key documents and ensuring easy access and retrieval.


Meeting Coordination

  • Coordinate virtual meetings and events, ensuring all logistics are in place, including preparation of agendas and materials.

  • Take meeting notes and follow up on action items to ensure timely execution of tasks.


Research & Data Analysis

  • Conduct research on various topics, providing the CEO with relevant data, insights, and recommendations to support decision-making.

  • Prepare summaries and reports based on research to help guide strategic initiatives.


Operational Support

  • Proactively identify and implement systems to streamline administrative tasks, increasing operational efficiency for the CEO.

  • Anticipate the CEO’s needs and provide strategic support by addressing any potential issues before they arise.

Qualifications

  • Exceptional organizational skills with the ability to handle multiple tasks and projects independently.

  • Strong verbal and written communication skills, with the ability to interact effectively in a remote working environment.

  • High proficiency in virtual tools and software, including Google Workspace, Microsoft Office Suite, Zoom, and project management platforms (e.g., Asana, ClickUp, or Trello).

  • Ability to maintain discretion and confidentiality in handling sensitive information.

  • Strong attention to detail, with the ability to anticipate needs and solve problems proactively.

  • Ability to work in a fast-paced environment and adapt quickly to changing priorities.

Apply to this Job

Ready to make a significant impact and bring your skills to a dynamic, growing team? Apply now and take the next step in your career with us.

Copyright AIOMS Digital 2024.

All Rights Reserved.